Privacy: Access to Medical Records

The Access to Medical Records Act 1988 allows both employers and insurers to a request medical report from a GP. Employers and Insurers are required to seek a patient’s consent prior making a request and a patient must be informed of their right to withhold consent during the process. Patients may also request a copy of the report however, there are some exemptions to this right that can be applied in certain circumstances such as:

Where serious harm to the physical or mental health of the individual or others or would indicate the intentions of the practitioner in respect of the individual;
Where the report reveals information about another person, or reveals the identity of another person who has supplied information to the practitioner about the individual.

Controller contact details	St Paul’s Cottage Surgery, 114 Augustus Road, London, SW19 6EW. Tel 020 3092 2556
Data Protection Officer contact details	dpo.swl@nhs.net
Purpose of the processing	To provide the Employers and Insurers with a Medical Reports following the consent of the patient.
The Lawfulness Conditions and Special Categories	The legal basis will b Article 6(1)(a) “the data subject has given consent to the processing of his or her personal data for one or more specific purposes” And Article 9(2)(a)”the data subject has given explicit consent to the processing of those personal data for one or more specified purposes”
Recipient or categories of recipients of the shared data	The data will be shared with the specified employment or Insurance organisation or specified Officers. Patients may also request a copy of a report.
Rights to object	You have the right to object to some or all of the information being shared with Employers or Insurers. Contact the practice.
Right to access and correction	You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of Law.
Retention period	The data will be retained for active use during the processing and thereafter according to NHS Policies and the law.
Right to Complain	You have the right to complain to the Information Commissioner’s Office HOW TO CONTACT THE ICO